Whether your participants are on site, online, or both – we make sure everybody can take part and interact.

We make you look good.

virtual & hybrid event services from Performedia

Watch recent webcast about hybrid/virtual events

Online AND Onsite

The Un-webinar
The Un-webinar

We make your virtual events look more like interactive television – big, sharp. clear video, whether it’s session content or video networking tables – all housed in an easy to navigate environment.

Attendees want to see an event – not another webinar.

Many of us at Performedia got our start in broadcast tv, and it is that sensibility that we try to bring to your virtual events.

  • A big video window next to a big slide screen make your sessions look sharp in our dual window media player.
  • Like a talk show, we switch from speaker to speaker rather than showing the “Brady Bunch” view.
  • We add speaker titles, play back videos, add music and graphics in between sessions, for a seamless experience.
  • Speakers come to our “Green Room” early so we can test their audio, video and slides before we send them to the “Production Room” for their session.
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Live from there. And everywhere
Live from there. And everywhere

We go on site and mix in remote speakers for complete hybrid/virtual events that serve both your physical audience and your online attendees – so they can watch, learn, and network together!

Seamlessly mixing on-site and remote . . . everything.
Before the pandemic made everything virtual, Performedia was on the front lines, streaming live webcasts from dozens of events each year. Now we’re back at it – with virtual and physical speakers, sponsors, and attendees.

  • All the technical expertise to combine remote speakers with those on site, with no echo or feedback.
  • Both physical and online audiences can fully participate in interactive polls, trivia games, and other audience engagement features.
  • We make sure that what’s seen and heard on site, and what’s seen and heard online, is just right for each audience – they don’t receive the same exact content – and we keep it straight.
  • Multiple cameras on site means a primetime approach to panel discussions, and a smoother more professional content.
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Full service in a self-service world.

We do just about everything - so you don’t have to.

Performedia’s boutique approach means we take care of pretty much everything in the planning, preparation, and execution of your online event. From scheduling the pre-recordings to training your staff and speakers to making sure everyone goes on and gets off at the right time. We run it like a broadcast tv show – complete with online Green Room, video playback, on screen titles and seamless transitions from one session to the next.

Complete solutions, including . . .

Interactive polling, quizzes and games help keep your attendees’ attention.

Studies have shown audiences retain more information when they are engaged with interactive activities.

  • Attendees both on site and online can participate equally, and have their answers and votes count (and counted).
  • Response page animated bar charts show the viewer’s choice, the correct answer, and the other answer tallies.
  • Answers are tracked and can be delivered via spreadsheet reports to clients for purposes of continuing education certification, workshops, etc.
  • Even on-demand attendees can have their votes and answers tallied and included in the overall count.

You don’t have to sacrifice good looks for good navigation anymore.

 

No more getting lost in the expo hall - we make it easy for attendees to figure out where everything is – at a glance.

  • Clean menu-driven virtual event portals make it easy to go from A to B to C, so attendees don’t miss a moment.
  • Animated schedule includes descriptions, speaker links, watch buttons and “Add to My Schedule”
  • Menu bar, Help button and Comments button are always on the page, no matter where you scroll.
  • We can incorporate access to other websites and platforms within the content portal, as needed

Finally – a cure for sponsors’ virtual event blues . . .

 

We put sponsors in the eyeline of your attendees and coax them to go visit your exhibitors

  • Rotating ad banners and text ticker on the media player - where your attendees spend most of their time.
  • “Schedule A Meeting” calendar in sponsor spaces lets sponsors set their schedule and attendees set up a meeting.
  • Plus, with a meeting table right in the online booth, attendees can pull up a chair and meet with exhibitors right now!
  • Tracking tells sponsors who visited, what they clicked on, and how long they visited for.

Is your virtual event ADA compliant? Captioning helps get you there.

Live or on demand, Performedia offers a range of captioning and interpretation choices.

  • English captioning helps meet current regulations on access.
  • Live foreign language interpretation helps reach audiences around the world.
  • Slide translation helps compete the effort – and we don’t shy away from technical topics.
  • Captioning also makes possible later granular searching through recorded content.

We give your attendees fun stuff to do.

Engaged attendees spend more time viewing, networking, and interacting with sponsors.

  • Our leaderboard keeps track of who’s got the most points for visiting and doing things around the event website.
  • Attendees can get a stamp for each participating sponsor they visit.
  • The interactive trivia game in our media player lets your audience have fun, compete, and win prizes. And they can see who’s winning after each question.

What’s the most important aspect of your virtual event to some attendees? Networking.

We make it easy to chat and interact with all the participants of your events.

  • Attendees can choose who they want to network with from the list or at tables where they simply pull up a chair.
  • Video, audio, and text, plus screenshare, whiteboarding, file transfer, and more.
  • Multiple people can be on one call, and you can invite more to join.
  • Sponsors can have a table in their space, plus attendees can schedule a video meeting with them for later.

Making great promo videos for events that haven’t ever happened yet – yeah, we do that.

From promotion to attendee orientation to awards recognition, we’ve got you covered.

  • We can create them from scratch, including scripting, editing and posting.
  • Awards videos gather personal stories and bring them together in a video celebration.
  • Orientation videos for attendees, sponsors, and networking are part of the standard package.
  • We help sponsors create their videos, too, including interviews, demos, and product tours.

Whether it’s free or pay to view – we make it quick and easy to register

Highly customizable registration capability means you can have it your way . . .

  • We can integrate with your existing registration system as long as it has an API
  • We can set up registration on our end and customize it to include pay wall integration, pre-conference surveys, coupon codes, customizable content packages and more.
  • We can also accept plain old spreadsheets – no charge for that!

Who went where, watched what, for how long – we track everything . . .

You need to know, your sponsors need to know – what’s everybody doing?

  • Ability to track all pages visited and links clicked on.
  • For sessions we tell you who watched what content, when, and for how long.
  • Attendees can opt out when they register or when they log in.
  • We set you up with customized dashboards and reports covering the data that you are most interested in.

We do everything – but you still have instant control

Once you hand off your spreadsheets, we do the rest. But you can tweak to your heart’s content.

  • We set up a folder for you on Google Drive so you can upload, download, and check 24/7.
  • We hand you a template spreadsheet with worksheets for sessions, speakers, attendees, sponsors and more.
  • If you want to make a change, you simply access the sheet, make your change, then click on the sync button.
  • Green/yellow/red color coding shows you where we are with your pre-records, and other status

WHO’S CHOSEN PERFORMEDIA

What people are saying about Performedia

Event Capture and Webcasting

Nothing beats attending a conference or event in person – even we admit that! Attending sessions, perusing the tradeshow floor or sharing a funny story as you sip cocktails during the networking events are pretty hard to replicate in the virtual world. HOWEVER, as most meeting planners and conference organizers know, it’s nearly impossible to reach 100% attendance at your physical event. Busy schedules, financial constraints, pesky weather and other factors are bound to weave their way into your attendance numbers. You don’t have much control over that, but what you do have control over, is what you DO with the CONTENT of your event. Do you want to reach those that weren’t able to make it? Do you want to allow your attendees to review sessions they found captivating or ones that they had to miss due to concurrent tracks? Do you want attendees to be able to share session content with their colleagues? If your answer to any of these questions is yes – that’s where we come in.

We recognize the importance not just of good content, but good content production values. Performedia captures sessions in HD-quality footage and captures any form of synchronized screen content (PowerPoints, web or software tours, movies – you name it!). Each portal has 24/7 client access to registration, tracking and viewership metrics on who is watching your content, when and for how long so you can key in on what resonates most with your online audience!

The session content is housed in a custom-branded player which in turn is displayed in a portal outfitted to mimic the look and feel of your company or event website or any other branding you would like – including sponsor branding. Our web design team can meet any specific branding needs you may have!

Content can be captured for on-demand, live or as-live purposes. Take a look at a couple examples here and here

Give us a call to talk us through your event and project and we can help guide you on best ways to maximize viewership!

High ROI Sponsor Benefits

As all in the conference industry know, a solid sponsorship base is the lifeblood of any vibrant and successful event. It’s a cutting edge world out there, and sponsors need to feel the love and that they are getting the biggest bang for their buck if they are to keep participating in your event year after year. If ROI benchmarks aren’t met, you can bet your belt buckle they’ll be looking to spend their money elsewhere.

Not to fear, Performedia can help keep that from happening with our handy toolbox of sponsor bennies that you can include in your sponsorship packages. A few “top sellers” are as follow:

Online Booth Demo:
Quick demo, up to 3-5 minutes in length that Performedia captures on-site of sponsor pitching to potential customers. Includes capture, slides and customer-branded player for each demo. Link is included on your event portal and your sponsor gets their own link that that they can use for marketing purposes EXAMPLE

Commercial Inserted at the Beginning of Each Session:
This can be a video your sponsor provides, or something Performedia captures on site (ie: “Hi, I’m Fred with Sponsor X. I hope you enjoy the session you are about to watch. If you ever have any needs in the area of what we do, I hope you will give us a call” – or something like that) and then insert prior to live or on-demand sessions (there can be different ads before different sessions, as desired) EXAMPLE

Banner Ad on the Session Media Player:
Performedia’s players and portals can display one or several banner ads, and can include a rotating banner ad that switches from sponsor to sponsor at a desired time interval. Here is an EXAMPLE of a session player with sponsor ad banner.

Newsmaker Interview:
These interviews are typically captured around the halls of the conference, or perhaps at a special “studio” Performedia sets up on the show floor. They are a chance for the sponsor to enunciate a vision, talk about new initiatives or products, or discuss the hot topics of the day EXAMPLE

Informational Session:
This is typically a session that the sponsor has paid to hold or participate in – it can be strictly informational, or it can be all about the sponsor’s products and/or services EXAMPLE

Give us a call to discuss the best way of parsing these benefits into your sponsor packages!

Event and Message Marketing

Part of what we do at Performedia is to bring our client’s stories to life with a variety of video production offerings ranging from video case studies to marketing messages. Shot in rich High Definition format, customers use these videos to kick off a general session, to wow a board meeting or promote their next event. As always, Performedia provides a turnkey service, from production planning, to interview transcripts, licensed music, professional narration, scripting, editing, and delivery of big screen and little screen versions of the finished content.

Continuing Education and Online Training

Our educational and institutional client base has grown larger than ever before. If your mission is to educate, inform or grant certification to your client base – look no further. In this busy world we live in, getting 100% participation in onsite training courses is becoming less feasible. With our Continuing Education and Online Training portals, your valuable content can be viewed in the comfort of your viewers’ home or office at a time that works for them.

Performedia can capture your lectures or sessions on site, or can use your existing footage and outfit it in for SCORM compliance. Our SCORM-compliant players work with virtually any LMS out there.

Questions people most often ask us about virtual and hybrid events

Contact us

Reach out to us, we'd love to hear from you.

Performedia - Virtual & Hybrid Events Company

5037 22nd St S,
Arlington, VA 22206
United States (US)
Phone: 709 994 6000
Email: info@performedia.com
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